Paying for a copier

Rent, lease or buy a copier: five options on one page

Pay cash. Rent. Lease. Finance. Or pay per page. Each option is laid out below with the kind of office it fits, so you can choose with the whole picture in front of you. Copier rental runs from $15 a week plus GST.

All five options compared
Rental is the usual choice
Lease or finance if you prefer
Each figure in writing

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Five ways to pay, side by side

Rental is from $15 a week plus GST. Finance subject to approval. The lowest weekly figure applies to selected machines.

Way to pay	Payments	Service and warranty	End of term	Suits
Copier rentalMost chosen	One regular payment, weekly or monthly	Built in, with the replacement warranty for the whole term	Move to a newer machine or return it. Want to keep it? Ask us	Most businesses: nothing up front, a steady cost, a simple upgrade
Buy outright	A single payment	Add a service agreement and the replacement warranty runs for its term	You own it	Cash buyers who keep a machine for years
Copier lease	Monthly payments	Add our service agreement for the replacement warranty over the term	Set by the lease: hand back, upgrade or pay a residual	Businesses whose accountant favours a lease
Copier finance	Monthly repayments	Add our service agreement for the replacement warranty over the term	You own it once the last repayment is made	Owning the machine without the cash outlay
Managed print services	A monthly bill priced per page; machines can also be rented	Toner, parts and repairs inside the page price	Runs for the agreed term	Several machines, and one bill for all of them

This is general information, not financial advice. For the tax side, talk to your accountant.

Replacement warranty

Machine fails? It gets replaced. Right to the end of the term.

Put any machine on our service agreement and the replacement warranty comes with it. New or secondhand, and whether you rent, lease, finance or buy outright, the rule is the same: should the machine fail, you get a replacement. The cover runs to the final day of the agreement, not the end of year one.

On a new copier the maker's own warranty is usually 12 months, on the hardware only; consumables sit outside it. Beyond that year, your cover is the service agreement. Your agreement sets out the full terms of the replacement warranty.

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Which option do most offices pick?

Rental. It is the pick for most buyers. You make one regular payment, service sits inside the same arrangement, and nothing large leaves the bank on day one. When the term is up, step to a newer model or return the machine. New, renewed and refurbished copiers all rent on that basis.

Paying cash costs the least across a long working life, provided the money is there and the machine will stay for many years. Would your accountant rather see a lease, or another form of finance? Either one can be arranged.

Same machine, five ways to pay. Cash flow, plans and tax decide which.

Lease or buy: how do you decide?

Three questions settle it for most buyers. Do you want to pay the full amount now? Will you want a newer model in three to five years? Should servicing sit in the same arrangement? Answer no, yes, yes, and rental or a lease fits. Answer yes, no, no, and buying outright fits.

Each option is taxed in its own way, and your accountant can explain what that means for your business. Treat this page as general information, not financial advice.

Finance terms, decoded

Finance lease: a finance company holds ownership. When the term ends you may return the machine, extend, or pay a residual and keep it. Operating lease: you have use of the machine for a fixed period, then it goes back. Chattel mortgage: the machine is yours from the start, and a loan secured against it is repaid over the term.

Copier Store's own monthly agreements are rentals, and every clause in ours is put in front of you before you sign. The checklist for any copier agreement.

Prefer the phone?Compare your options with a copier specialist.Monday to Friday, 8am to 5pm

(03) 7056 9994 Get a quote

PDF guide

Paying for a Copier: Rental, Lease, Finance, Cash or Per Page

Rental, lease, finance, paying cash and managed print weighed up: the outlay, what is covered, how each one finishes and which kind of business it suits.

Download it

Enquire

Your machine, priced five ways

Say what the machine must do, or name a model. You get two or three that fit, each with figures in writing. No obligation.

Rather speak to someone? Ring (03) 7056 9994, Monday to Friday, 8am to 5pm.

Compare every option on your machine

Name the machine, or describe what you need. Each way to pay comes back priced, side by side. Every enquiry is answered the same business day.

Questions

Paying for a copier: your questions answered

Leasing or buying a copier: which works out better?

Buying wins on total cost when the money is there and the machine will stay for years. Renting or leasing wins when you want no upfront cost, service in the one payment and an easy step up later.

Do you offer rent to own?

Rent to own usually means monthly payments that finish in ownership. Our rentals finish differently: you move to a newer model or return the machine. Hoping to keep it when the term ends? Ask us.

Can I pay per page instead of a set amount?

Yes, on a managed print agreement. The managed print services page explains how it runs.